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Runway / Pika / Sora / Veo formats
Every duplicate trigger and abandoned Zap still burns tasks. A long-running Pro account is usually paying a full tier for work nobody asked for anymore.
30 Zaps, zero documentation. The person who built them left. Editing one feels like surgery in the dark, so the broken ones just stay broken.
A Zap dies at 2am and the first you hear of it is a refund request three weeks later. No retry, no fallback, no alert. Just leads quietly hitting /dev/null while the dashboard stays green.
Bulk nightly jobs cost a fortune in Zapier; real-time single events get tangled in a Make scenario nobody can debug. The cost isn't the build — it's choosing wrong and writing nothing down.
Every live scenario gets a one-page runbook: trigger, steps, owner, and what breaks if it fails. Not a Notion dump — something your VA can act on at 2am.
We log every active Zap's task volume and error rate, then hand you a written kill / keep / rebuild list. Killing the dead triggers usually drops you a billing tier inside 30 days.
OpenAI or Claude wired inside the right Zap or scenario — classify tickets, summarise long submissions, translate inbound DMs before they ever reach your team.
Retry policies, fallback routes, and dead-letter Slack alerts on every critical path. When something breaks, my phone knows before your customer does.
| With me | Typical Zapier freelancer / SaaS-DIY | |
|---|---|---|
| Who builds it | Me, start to finish. The person who scopes the audit is the person wiring the webhooks. | A junior on a marketplace, or you, stitching it together at 11pm between client calls. |
| Pricing | Public fixed tiers on this page. You know the number before the call. | Hourly with no ceiling, or a SaaS seat that quietly bills per-task as you scale. |
| Tool choice | Zapier vs Make vs n8n picked by team size and load. I'll tell you to drop a tool if it saves you money. | Built in whatever the freelancer already knows, even when it's the wrong fit for the job. |
| When it breaks | Retry policies, fallback routes, and a Slack dead-letter alert. My phone knows before your customer does. | It fails silently and you find out from a refund request three weeks later. |
| Documentation | One-page runbook per live scenario plus a Loom — your VA can act on it at 2am. | Zero docs. When the builder leaves, editing one flow is surgery in the dark. |
| Ongoing support team | It's me. If I'm asleep in Bali, the fix waits till morning. | A SaaS vendor with 24/7 chat support — genuinely faster for a 3am platform outage. |
Read-only access to your Zapier and Make accounts. I pull task history, errors, and step counts into one audit sheet — so the decisions are made on data, not vibes. (Day 1-2)
Kill list, keep list, rebuild list. Each scenario is assigned to the tool it should actually live in, with a webhook gateway pattern proposed for the messy custom-app triggers. (Day 3)
Critical scenarios are rebuilt in parallel with the old ones still running. We cut over only after 48 hours of clean execution, then hand off Loom walkthroughs + runbooks. (Day 4-10)
Typical audit outcome: dead and duplicate triggers killed, the surviving scenarios documented, and bulk nightly jobs moved off per-task Zapier into Make — same outputs, a lighter bill, and a stack you can read on one page.
Single Zap or Make scenario.
Suite of connected automations.
Retainer for unlimited small edits.
Before you pay, you get the scope locked in writing within 48 hours of the brief — exact scenarios, tools, and what 'done' means, no moving target. Every shipped flow comes with a 14-day window where I fix anything that misbehaves in your environment, no extra invoice.
30-min discovery call. I'll rank where you're losing the most money and have the audit kill-list in your hands by Friday. Fixed scope back in 48 hours.
Start the briefSame fixed-scope build, delivered remotely to any US state. Click your state for the local-vertical breakdown — agency rate benchmarks, dominant industries, state-specific compliance hooks and city-level intent we tune for.
California Zapier and Make builds tend to be Bay Area startups outgrowing simple Zaps and looking for a Make.com migration path before they're ready for n8n. We see this pattern repeatedly: a startup hits $80–150/month on Zapier with 15+ active Zaps, wants to consolidate, and asks for either (a) a Make rebuild at 30% the cost, or (b) an n8n migration that drops monthly cost to $20 self-hosted. We quote both and let the client choose. LA DTC brands often want Make specifically because their Shopify + Klaviyo + Recharge stack has good Make integrations. CCPA shapes the data-retention setup — we configure Make's Data Store and Zapier's history retention to align with state law. Sacramento and San Diego bring more traditional SMB ops. The California flow we ship most: Typeform → Airtable → Slack → Stripe → Notion, all wired in Make at $9/month after rebuild. Average California Zapier/Make build: $1.4K fixed-scope, 6-day ship. The fastest-shipping category in our book for California because the underlying tools are already familiar.
Texas Zapier and Make builds skew toward service-business operators using the platforms as the connective tissue between QuickBooks Online, GoHighLevel, Calendly and Stripe. The Houston/Dallas/Austin contractor ecosystem brings a lot of HVAC and home-services operators who started on Zapier hobby-tier and now want to consolidate into Make for cost reasons. Austin tech buyers behave more like Bay Area buyers — they're consolidating Zapier into n8n or Make for scale. Fort Worth and San Antonio bring more traditional ops shops where Make is the upgrade path from Zapier. Texas has no state income tax which shapes procurement velocity — quick signed SOWs, fast countersign, low contract friction. Average Texas Zapier/Make build: $1.2K fixed-scope, 5-day ship. This is the lightest-ship category in our Texas book and the highest-margin per hour because the rebuild work is well-trodden ground.
New York Zapier and Make engagements are dominated by Manhattan agencies, boutique professional-services firms and DTC brands consolidating their automation stack. The typical NY engagement: $200+/month on Zapier across 30+ Zaps, with execution failures piling up because the team is on Zapier free-tier rate limits. We rebuild in Make at $29/month or migrate to self-hosted n8n at near-zero ongoing cost. NYC fashion brands (Brooklyn DTC especially) tend to pick Make because of the visual canvas and the Klaviyo/Shopify/Recharge integration depth. Manhattan finance brings unusual asks — Bloomberg-feed-to-internal-tools, KYC-vendor-webhook routing — that Make handles surprisingly well. Buffalo and Rochester bring more industrial SMB work where Zapier is still the better answer. New York's TCPA-adjacent regulatory environment means we audit any messaging flows for express-consent before shipping. Average NY Zapier/Make build: $1.6K fixed-scope, 7-day ship. New York is the state where the cost-savings ROI conversation closes the deal fastest — most NY clients see 6× payback inside 60 days.
Florida Zapier and Make builds are high-volume, low-ticket — the median Florida client is a 3–15 person service business that started on Zapier two years ago and is now paying enough monthly to justify a rebuild. Miami real estate brokerages, Orlando hospitality ops, Tampa healthcare services and Jacksonville logistics ops all come through this same channel. Make is the right answer for about 70% of Florida prospects and n8n the right answer for the other 30% (heavier ops, more custom transform logic). Florida's Digital Bill of Rights shapes the consent capture on any messaging flow. Snowbird seasonality drives Q4/Q1 inbound spikes. Average Florida Zapier/Make build: $1.1K fixed-scope, 5-day ship. The lowest median ticket of any priority-state × service combo and the highest volume — we'll happily run four concurrent FL Zapier/Make builds.
Illinois Zapier and Make work is concentrated in Chicago and skews B2B. The Loop fintech and insurtech ecosystem brings buyers consolidating Zapier into Make to handle higher-volume webhook flows (carrier rater APIs, ACORD form ingestion, broker-portal updates). Naperville and Schaumburg corporate parks bring mid-market manufacturing ops where Make is connecting QuickBooks Enterprise to shop-floor systems via cheaper-than-MuleSoft connectors. BIPA compliance shapes any flow that touches biometric data — we audit every IL build for accidental exposure. Illinois TCPA case law makes messaging flows extra-cautious — express consent + suppression lists on every build. Average Illinois Zapier/Make build: $1.4K fixed-scope, 6-day ship. Illinois has the highest second-deal expansion rate in this category — about 60% of IL Zapier/Make clients buy an n8n migration within 4 months.
Pennsylvania Zapier and Make engagements split Philly-Pittsburgh. Philly brings healthcare-services and education-adjacent ops looking to consolidate intake forms, scheduling and EHR-adjacent reporting. Pittsburgh brings industrial-services ops connecting SAP or JD Edwards through cheaper-than-Boomi Make scenarios. The Penn State alumni network drives a steady stream of state-college SMB ops as well. PA's HIPAA-adjacent builds (healthcare especially) use Make's HIPAA-compliant infrastructure flag where applicable and isolate PHI from triggers we don't fully control. PA UC (unemployment comp) reporting and state-specific sales-tax nexus rules get auto-handled. Average PA Zapier/Make build: $1.3K fixed-scope, 6-day ship. PA's longer procurement cycle (21-day median) makes us front-load tighter SOWs to keep the build window short once signed.
Ohio Zapier and Make builds are the most cost-sensitive in priority states. Columbus brings healthcare and insurance-services ops, Cleveland brings industrial and medical-device sales-ops, Cincinnati brings CPG-DTC consumer brands and Dayton brings aerospace-services where we usually redirect to enterprise-grade tooling. The typical Ohio engagement: a 5–25 person SMB paying $80–180/month on Zapier and wanting to drop to $20–40/month on Make plus get rid of 'task limit anxiety'. Ohio CAT and economic-nexus sales-tax reporting auto-handled in retail builds. Ohio's $120/hr local benchmark makes our $900–1.4K fixed-scope quote feel like an obvious win. Average Ohio Zapier/Make build: $1.0K fixed-scope, 5-day ship — the lightest in our book. Highest payback-period ROI of any state-service combo (median 2.1 months to break even on the build cost via Zapier savings alone).
Georgia Zapier and Make work is Atlanta-centric and skews service-business. Atlanta dental DSOs, aesthetic chains, real-estate teams and the film-industry adjacency all bring Zapier-to-Make migration work. The Atlanta fintech alumni network (NCR Voyix, Calendly, Mailchimp) brings sharper buyers who already know the Make.com value prop and want execution help, not a sales pitch. Savannah hospitality and Augusta professional services bring more traditional SMB ops. Georgia TCPA enforcement is moderate but we still wire express-consent gates. Average Georgia Zapier/Make build: $1.2K fixed-scope, 5-day ship. Georgia is the fastest-cycle state for this service — discovery to delivered ships in under 10 days median.
Also serving — all 48 states