You have 47 Zaps. Six of them are doing all the work.
Your Zapier bill is $99 a month and climbing. Half the Zaps fire on duplicate triggers, three have been paused since last September, and the one that matters — the form-to-Stripe-to-Mailchimp chain — silently swallowed a refund yesterday. I audit, prune, and rebuild the connectivity layer so you stop paying per-task for noise. Same pattern that cut Cirrosis360's stack from 47 Zaps to 11.
What we build
Connectivity you can read on one page
Zap audit and prune
We log every active Zap, its task volume, error rate, and what it actually feeds. You get a one-page kill list and a written reason for each cut.
Scheduler scenarios in Make
Bulk operations Zapier hates — Make handles cleanly. Daily Shopify exports, recurring HubSpot dedupe, monthly Stripe-to-Sheets reports.
AI steps that pay for themselves
OpenAI or Claude inside a Zap or scenario: classify support tickets, summarise long form submissions, translate inbound DMs before they hit your team.
Error-aware paths
Retry policies, fallback routes, dead-letter Slack alerts. When a Zap dies at 2am, your phone knows before your customer does.
Webhook gateways
One named webhook per source. Versioned payload schema, request logging, replay endpoint. Migrate triggers between Zapier and Make without breaking downstream.
Documentation that humans read
One page per scenario: trigger, steps, owner, what breaks if it fails. Not a Notion dump — a runbook your VA can act on.
Process
Audit, decide, rebuild
Discover
Read-only access to your Zapier and Make accounts. We pull task history, errors, and step counts into a single audit sheet.
Day 1—2Design
Kill list, keep list, rebuild list. We assign each scenario to the tool it should live in and propose a webhook gateway pattern.
Day 3Ship
Rebuild critical scenarios in parallel with the old ones running. Cut over only after 48 hours of clean execution.
Day 4—8Hand-off
One-page runbook per live scenario, Slack alerting wired, monthly health check booked.
Day 9—10Stack we use
What we wire and test
Proof
Pruned and shipped
Investment
Pay for the audit, then the rebuild
Questions
Common questions
Why not just move everything to n8n and skip Zapier?
Will the audit alone reduce our task burn?
What's the difference between Make scenarios and Zapier Zaps in practice?
Can you support webhooks from custom apps?
How long until you're out and we're self-sufficient?
Cut the noise. Keep the six that earn.
Audit ships in under a week. Kill list in your hand by Friday.